WorkshopLedger Pro Windows application screenshots

Getting Started

Home dashboard / quick actions

The main WorkshopLedger Pro shell gives front-desk users direct access to New Job, Find Vehicle, Today’s Jobs, Payments, Parts, and Reports.

Jobs

Job cards board

Track workshop jobs by status, vehicle, customer, technician, and repair progress from one operational board.

Customers & Vehicles

Customers and vehicles

Keep customer, plate number, vehicle, and service-history records searchable instead of scattered across notebooks and WhatsApp chats.

Jobs

Job card entry

Capture complaint, mileage, fuel level, diagnosis, job category, technician assignment, and repair notes in a structured job card.

Billing

Estimates

Prepare labor and parts estimates before approval, then convert approved work into invoices and receipts.

Billing

Invoices

Manage workshop invoices, paid/unpaid status, customer balances, and billing history.

Billing

Take payment

Record cash, transfer, POS, partial payments, references, and balances from the same payment screen.

Billing

Debtors

See who owes the workshop, how much is outstanding, and which invoice/job created the balance.

Inventory

Inventory items

Maintain parts inventory with item codes, categories, quantities, reorder levels, costs, and selling prices.

Inventory

Parts on job

See parts attached to a job card and connect inventory usage directly to a vehicle repair.

Inventory

Stock issue to job

Issue parts to a specific job card and technician to reduce leakage and missing-parts disputes.

Customers & Vehicles

Vehicle service history

Show a vehicle’s prior visits, job cards, invoices, and repairs before starting new work.

Reports

Reports dashboard

Give the owner visibility into workshop performance, job activity, billing, and operational indicators.

Administration

Permissions

Control what users can view or change using role and permission settings.

Administration

Backup and restore

Backup and restore screens make data protection part of the product, not a technical afterthought.

Licensing & Activation

Activation

Activate online with your licence number and activation code, or import a signed .wlplic file to run fully offline. Your data is never held hostage — backup and export stay available even without a licence.

Home dashboard / quick actions

The main WorkshopLedger Pro shell gives front-desk users direct access to New Job, Find Vehicle, Today’s Jobs, Payments, Parts, and Reports.

Job cards board

Track workshop jobs by status, vehicle, customer, technician, and repair progress from one operational board.

Job card entry

Capture complaint, mileage, fuel level, diagnosis, job category, technician assignment, and repair notes in a structured job card.

Customers and vehicles

Keep customer, plate number, vehicle, and service-history records searchable instead of scattered across notebooks and WhatsApp chats.

Vehicle service history

Show a vehicle’s prior visits, job cards, invoices, and repairs before starting new work.

Customer edit

Maintain customer contact details, phone numbers, and notes.

Vehicle edit

Maintain plate number, make, model, year, colour, VIN, engine number, mileage, and notes.

Estimates

Prepare labor and parts estimates before approval, then convert approved work into invoices and receipts.

Estimate detail

Create detailed estimates with labour/parts lines and customer approval workflow.

Invoices

Manage workshop invoices, paid/unpaid status, customer balances, and billing history.

Invoice view

Review invoice lines, totals, paid amount, balance due, and printable billing details.

Take payment

Record cash, transfer, POS, partial payments, references, and balances from the same payment screen.

Debtors

See who owes the workshop, how much is outstanding, and which invoice/job created the balance.

Cash Book

Track cash in and out — income, expenses, payments, and running balance — with expected cash-in-drawer shown at a glance.

Inventory items

Maintain parts inventory with item codes, categories, quantities, reorder levels, costs, and selling prices.

Receive stock

Record parts received from suppliers and update stock quantities under controlled inventory workflow.

Suppliers

Track suppliers used by the workshop for parts purchases and accountability.

Low stock alerts

Identify items that need replenishment before a repair is delayed by missing parts.

Parts on job

See parts attached to a job card and connect inventory usage directly to a vehicle repair.

Stock issue to job

Issue parts to a specific job card and technician to reduce leakage and missing-parts disputes.

Part picker

Select parts from inventory when preparing estimates or issuing stock to a job.

Part return

Record parts returned from jobs, including quantity and reason.

Reports dashboard

Give the owner visibility into workshop performance, job activity, billing, and operational indicators.

Reports center

Run daily sales, open jobs, debtors, inventory, technician, and audit-style reports.

Users

Create and manage system users for the workshop.

Permissions

Control what users can view or change using role and permission settings.

Technicians

Maintain technician records for assignment, performance, and accountability.

Price book

Maintain common service/labour prices so estimates are faster and more consistent.

Settings

Configure workshop profile, tax/printing, numbering, and operational settings.

Backup and restore

Backup and restore screens make data protection part of the product, not a technical afterthought.

Setup mode

First-run setup starts by choosing the right operating mode for the workshop.

Database location

Configure local SQLite storage for standalone installations or prepare for SQL Server deployment.

Workshop profile

Capture workshop identity for printed documents, receipts, and business records.

Administrator account

Create the first administrator account during setup.

Backups

Configure backups early so a dead computer does not become lost workshop records.

Tax and printing

Configure VAT/tax and printing behavior for invoices, receipts, and reports.

Recovery key

Recovery-key workflow supports controlled restoration and administrative recovery.

Finish setup

Complete setup and begin using WorkshopLedger Pro.

Activation

Activate online with your licence number and activation code, or import a signed .wlplic file to run fully offline. Your data is never held hostage — backup and export stay available even without a licence.

Apply a licence

Enter or import a licence from inside the app at any time — no reinstall needed.

Move to another computer

Deactivate a PC to free the licence slot, then activate the same licence on a different computer. Your jobs, invoices, payments, and backups stay exactly as they are.

Replace a licence

Swap the licence on a computer in one guided step — the new licence is verified before the old one is released, and your data is never touched.